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Postal Services

Special Services


To assist the university, its subdivisions and representatives, Postal Services offers special services to simplify and expedite mailings.

Addressing

Addresses can be printed directly on mail pieces, eliminating the cost and appearance of hand-applied labels. These addresses are printed in a specific order and barcoded to reduce postage costs and to allow the mail to move through the USPS system quickly.

Postal Services also has the ability to print the return address and permit imprint for postage in a single pass.

$31 per 1000 — Postage price varies based on qualified rates.

Contact Postal Services for current rate.

Mail Preparation
Department Postal Account Code

Mail to be metered or processed and sent out must have a departmental Postal Account Code to charge the postage to on the mail piece.

The preferred placement is in the upper left-hand corner by the return address.

Sealing

Postal Services will seal groups of Number 10 standard business size envelopes as a courtesy.

The flaps must be nested (overlapping) and the letters securely bundled or boxed to prevent the content from falling out.

Postal Services reserves the right to refuse any envelopes for sealing if the contents don’t fit the envelope or are not fully inserted into the envelope.

This means having 1/8″ clearance from the flap crease and they are less than 1/4″ thick — provided for bulk mail servces

 

Tabbing

Un-enveloped letter-size mail pieces prepared for automation rate mailings must be securely tabbed to prevent an open edge from jamming high-speed processing equipment. Standards for tabbing are based on the weight of paper stock used and the location of the folded or bound edge.

Postal Services will provide tabbing for the first tab. Additional charges apply for each tab above the one. View the current tabbing requirements of the United States Postal Service here.

  • Tabbing service is mandatory for brochures and other letter-sized booklets sent unsealed, according to USPS regulations.
  • The first tab is provided as a courtesy by Postal Services– additional tabs are charged on a per tab rate (current rate: $0.005 each)

Contact Postal Services for current rates.

Folding and Inserting

Postal Services has a six station Pitney Bowes inserter. This equipment is capable of folding and inserting up to six flat sheets of 8.5″ x 11″ inch paper.

Four of the stations can handle inserts. Inserts are pre-folding brochures, reply envelopes or cards. The inserter can handle letter envelopes 6.4-10.5″ by 3.5-6.5″.

Width of materials being inserted must be 0.5″ narrower than the envelope.

The inserts must have be 0.25″ less than the depth of the envelope measured from the crease to the bottom.

Call Postal Services for further information and requirements.

Current Pricing

Folds: $0.005 per piece

Manual Folds: $0.013 per piece

Extra Tab: $0.005 per tab

Address Labeling: $31 per 1000 pieces

Machine Inserts: $0.01 per insert

Automation Letters (Bulk): $0.170 per piece–minus discounts

Non-automation Letters (Bulk): $0.178 per piece

Hand Inserts: $0.05 per piece

Aqueous Ink: $0.010 per piece

Envelopes

Envelopes – For Machine Insertion

Letter-sized Envelope Specifications:

  • Envelopes must be at least 0.5″ (13 mm) wider than the sum of the maximum width of the insert pack plus the thickness of the pack
  • Envelopes must be at least 0.25″ (6 mm) deeper than material to be inserted