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Administrative Services
Hours: 7:45 a.m.-4:30 p.m.
Location: Dempsey 236
Phone: (920) 424-3990
Fax: (920) 424-2240

Financial Services
Hours: 7:45 a.m.-4:30 p.m.
Location: Dempsey 236

General Purchasing Guidelines

There are many mandatory state contracts that we are required to utilize. The mandatory contracts are the first resource when making a purchase. Mandatory contracts are available through the Department of Administration website.

If no mandatory contracted vendor is available for your commodity or service, an official procurement process is required by State law.

Procurement Cost Tiers

<$5000Considered "Best Judgement" purchases. If it is anticipated that > $5000 will be spent on commodities or services to the same vendor within the fiscal year, an appropriate process must be conducted.
>$5000-$50,000A minimum of three (3) bids must be submitted to qualified vendors who can provide the commodity or service.
>$50,000Official State of Wisconsin sealed bid is required. The procurement is publicly posted.

For any annual services exceeding $50,000 a Cost Benefit Analysis (CBA) is required for review and approval prior to the procurement process. More information on CBA and requirements found here:

Regardless of Dollar Value

The chart below will assist in the purchase of commonly purchased items at the University. The contact person listed will assist in the purchasing process and be available for questions regarding products or vendors. For questions regarding items not identified below please contact the Purchasing Office at (920) 424-0405 for assistance and clarification.

Commodity/ServiceProcessContact Person
Audio Visual EquipmentState Contract Available on cameras, projectors, camcorders, etc.

Contact Information Technology for approval, assistance in the purchase of this equipment.
Information Technology
(920) 424-3020
Bus Rental - School or Coach BusesUniversity Contract for Bus Services

Contact Kobussen (School) or Lamers (Coach) for assistance in rentals.
Brian Klinger
(920) 424-0317
Business Cards and PrintingContact Document Services for business cards, letterhead, envelopes, etc.Patty Adkins
(920) 424-1122
Computer Hardware, Software and PeripheralsState Contracts Available.

Purchases must be coordinated through Academic Computing to ensure compatibility with existing computer systems as well as being able to be supported by Academic Computing.

Special Note: Do not use Visa card for any computer hardware/software purchase totaling over $100 without approval by Purchasing or Academic Computing.
Lauren Knaapen
(920) 424-2368
Copy PaperThere is a mandatory state contract for all types of copy paper which are stocked at UW Oshkosh Central Stores.

Order through Central Stores website.
Dan Strey
(920) 424-7008
Copy Machines - Leased and UsedMandatory State Contract

Contact Academic Computing Help Desk to submit a request for a new or refurbished copier.
Information Technology
(920) 424-3020
Furniture and Facilities Related ProjectsThere are various mandatory state contracts for furniture. Complete the Renovation/Furniture Request.Susan Poff
(920) 424-2006
Mobile PhonesThere is a mandatory state contract for cell phones.

Contact Purchasing to assist in determining which mobile device and plan will best meet your needs.
Office SuppliesMandatory State Contract with Staples. Order using your department Shop@UW account to receive contract pricing.

Contact Administrative Services for any contract details or concerns.
Susan Poff
(920) 424-2006
Scientific Equipment and SuppliesState Contracts available.

Contact the Purchasing Office for further details on vendors.
ServicesAny time a vendor comes on campus and provides a service (i.e. maintenance and/or repair of equipment, entertainment services, facility rentals, cleaning, etc.).

All Contracts that need a signature must first go through Vice Chancellor of Administrative Services Office for review and signature.
Software as a Service (SAAS)Contracts available, if not on contract must follow standard procurement rules.

Contact Academic Computing for consultation on software that satisfies the department's requirements.
Laura Knaapen
(920) 424-2365