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Welcome to Administrative Services at UW Oshkosh

Our mission – “Create, support, maintain and sustain a total campus climate that promotes excellence in teaching, learning and service.”

Fiscal Year 2016 Deadlines for Administrative Services
Budget Transfer Deadline Date – Must be received in Administrative Services by:

June 10, 2016All budget transfers

Purchasing Order/Printing Requisition Deadline Dates – Must be received in Purchasing by:

March 16, 2016Purchases >$50,000 that require an official sealed bid*
May 4, 2016Purchases <$50,000 that require simplified bidding*
May 20, 2016Last Day for submission of purchasing requisitions including any purchases of any dollar amount ordered from an existing State contract and all change order requests for existing purchase orders
 *extended lead time may be needed for the following requirements: conducting a procurement of services, a cost/benefit analysis, specification development, a request for proposal process

Please note that Purchasing/Printing deadline dates are based on policy from the State of Wisconsin Controller’s Office. Requisitions received after the deadline dates will be charged to FY17. Requisitions chargeable to FY17 may be submitted at any time; please clearly mark these orders “FY17.” If the order is a repeat of the prior fiscal year’s order, e.g. maintenance agreements and blanket orders, please cite the FY16 purchase order number for the requisition. P-Card Deadline Dates & MDS Deadline Dates – Must be submitted by:

June 17, 2016The last cycle of FY16 ends on this date. Purchases made after this date will be posted to FY17. Cardholders should consult with their account administrator or account supervisor before making any procurement credit card (P-Card) purchases after June 17, 2016 that relate to FY16. Caution should be given to timing of all purchases during this time-frame.

 

June 17, 2016MDS purchases for the FY16 should be purchased before June 17th to ensure all purchases are billed in the FY16.
June 29, 2016The last Materials Distribution Service (MDS) billing cycle of FY16 closes at 10:00am on this date. All reallocation’s need to be made before 10:00am on June 29th. Please note this is different from the standard NOON deadline.

Other Deadline Dates – Must be received in Administrative Services by:

June 10, 2016All travel activities, e.g. Travel Expense Reports-TER, Direct Payment Requests-DPR, Payment to Individual Reports-PIR, for registrations, transportation, etc.
Transfers, direct charge invoices, and chargebacks, e.g. Transaction Transfer Requests-TTRs, Direct Payment Requests-DPRs, Payment to Individual Reports-PIRs, etc.
Blanket orders will be closed.
Salary/Payroll activities, e.g. Salary/Payroll Transfers – Direct Retros, Personnel Transaction Forms-PTF, Student Lump-Sum Payments, etc.

Postal Services Deadline Date:

June 18, 2016Last date to charge postage to FY16

Document Services Deadline Dates:

June 15, 2016Final meter counts on copiers are due.
June 30, 2016Last date to charge Document Services printing work orders to FY16

Central Stores Deadline Dates:

June 16, 2016Last date to charge Central Stores orders to FY16
June 20-24, 2016Central Stores will be closed for FY16 orders in order to perform a physical stock inventory.

Human Resources:

PayrollPay Period Ending
Student employeesJune 25, 2016
Classified employeesJune 25, 2016
Unclassified employeesJune 30, 2016
June 5, 2016Last date to notify HR of account funding source changes for FY16.

Please contact the following Administrative Services staff members if you have questions:

ActivityStaff MemberCampus Phone Ext.
Accounts Payable and TravelMichelle Highley & Nicole Richter-Smith0837 & 1309
Budget/Expense TransfersJennifer Borgmann3219
Central Stores OrdersTyler Vanden Bloomer3443
Chargebacks, TTRs and Journal EntriesDeborah Matulle3318
Classified & Student PayrollJodi Anthony2070
Document Services OrdersPatricia Adkins1122
Interim Internal AuditBrenda Hallman0410
P-Card Program and MDS AdministratorMai Kar Lee3030
Postal Services ChargesWarren Potratz1145
Printing OrdersPattie Adkins1122
PurchasingBrian Klinger0317
Unclassified PayrollBrenda Rens1412