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Welcome to Administrative Services at UW Oshkosh

Our mission – “Create, support, maintain and sustain a total campus climate that promotes excellence in teaching, learning and service.”

Fiscal Year 2016 Deadlines for Administrative Services
Budget Transfer Deadline Date – Must be received in Administrative Services by:

June 10, 2016 All budget transfers

Purchasing Order/Printing Requisition Deadline Dates – Must be received in Purchasing by:

March 16, 2016 Purchases >$50,000 that require an official sealed bid*
May 4, 2016 Purchases <$50,000 that require simplified bidding*
May 20, 2016 Last Day for submission of purchasing requisitions including any purchases of any dollar amount ordered from an existing State contract and all change order requests for existing purchase orders
  *extended lead time may be needed for the following requirements: conducting a procurement of services, a cost/benefit analysis, specification development, a request for proposal process

Please note that Purchasing/Printing deadline dates are based on policy from the State of Wisconsin Controller’s Office. Requisitions received after the deadline dates will be charged to FY17. Requisitions chargeable to FY17 may be submitted at any time; please clearly mark these orders “FY17.” If the order is a repeat of the prior fiscal year’s order, e.g. maintenance agreements and blanket orders, please cite the FY16 purchase order number for the requisition. P-Card Deadline Dates & MDS Deadline Dates – Must be submitted by:

June 17, 2016 The last cycle of FY16 ends on this date. Purchases made after this date will be posted to FY17. Cardholders should consult with their account administrator or account supervisor before making any procurement credit card (P-Card) purchases after June 17, 2016 that relate to FY16. Caution should be given to timing of all purchases during this time-frame.

 

June 17, 2016 MDS purchases for the FY16 should be purchased before June 17th to ensure all purchases are billed in the FY16.
June 29, 2016 The last Materials Distribution Service (MDS) billing cycle of FY16 closes at 10:00am on this date. All reallocation’s need to be made before 10:00am on June 29th. Please note this is different from the standard NOON deadline.

Other Deadline Dates – Must be received in Administrative Services by:

June 10, 2016 All travel activities, e.g. Travel Expense Reports-TER, Direct Payment Requests-DPR, Payment to Individual Reports-PIR, for registrations, transportation, etc.
Transfers, direct charge invoices, and chargebacks, e.g. Transaction Transfer Requests-TTRs, Direct Payment Requests-DPRs, Payment to Individual Reports-PIRs, etc.
Blanket orders will be closed.
Salary/Payroll activities, e.g. Salary/Payroll Transfers – Direct Retros, Personnel Transaction Forms-PTF, Student Lump-Sum Payments, etc.

Postal Services Deadline Date:

June 18, 2016 Last date to charge postage to FY16

Document Services Deadline Dates:

June 15, 2016 Final meter counts on copiers are due.
June 30, 2016 Last date to charge Document Services printing work orders to FY16

Central Stores Deadline Dates:

June 16, 2016 Last date to charge Central Stores orders to FY16
June 20-24, 2016 Central Stores will be closed for FY16 orders in order to perform a physical stock inventory.

Human Resources:

Payroll Pay Period Ending
Student employees June 25, 2016
Classified employees June 25, 2016
Unclassified employees June 30, 2016
June 5, 2016 Last date to notify HR of account funding source changes for FY16.

Please contact the following Administrative Services staff members if you have questions:

Activity Staff Member Campus Phone Ext.
Accounts Payable and Travel Michelle Highley & Nicole Richter-Smith 0837 & 1309
Budget/Expense Transfers Jennifer Borgmann 3219
Central Stores Orders Tyler Vanden Bloomer 3443
Chargebacks, TTRs and Journal Entries Deborah Matulle 3318
Classified & Student Payroll Jodi Anthony 2070
Document Services Orders Patricia Adkins 1122
Interim Internal Audit Brenda Hallman 0410
P-Card Program and MDS Administrator Mai Kar Lee 3030
Postal Services Charges Warren Potratz 1145
Printing Orders Pattie Adkins 1122
Purchasing Brian Klinger 0317
Unclassified Payroll Brenda Rens 1412