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Welcome to Administrative Services at UW Oshkosh

Our mission – “Create, support, maintain and sustain a total campus climate that promotes excellence in teaching, learning and service.”

Fiscal Year 2017 Deadlines Dates

Budget Transfer Deadline Date – Must be received in Administrative Services by:

June 9, 2017 All budget transfers

Purchasing Order/Printing Requisition Deadline Dates – Must be received in Purchasing by:

March 17, 2017 Purchases >$50,000 that require an official sealed bid*
May 5, 2017 Purchases <$50,000 that require simplified bidding*
May 12, 2017 Last Day for submission of purchasing requisitions including any purchases of any dollar amount ordered from an existing State contract and all change order requests for existing purchase orders
  *extended lead time may be needed for the following requirements: conducting a procurement of services, a cost/benefit analysis, specification development, a request for proposal process

Please note that Purchasing/Printing deadline dates are based on policy from the State of Wisconsin Controller’s Office. Requisitions received after the deadline dates will be charged to FY18. Requisitions chargeable to FY18 may be submitted at any time; please clearly mark these orders “FY18.”

If the order is a repeat of the prior fiscal year’s order, e.g. maintenance agreements and blanket orders, please cite the FY17 purchase order number for the requisition.

P-Card Deadline Dates & MDS Deadline Dates – Must be submitted by:

June 30, 2017 The last cycle of FY17 ends on this date. Purchase must be posted to the Cardholder’s Statement on 6/30/17 in order for it to reflect in FY17. Cardholder should account for time needed for the purchase to clear and post to the Cardholder’s account (this can take up to 5-7 business days). Please consult with their account administrator or account supervisor before making any procurement credit card (P-Card) purchases after June 30, 2017 that relates to FY17.
June 16, 2017 MDS purchases for the FY17 should be purchased before June 16 to ensure all purchases are billed in the FY17. Please keep in mind that potential back-orders may be delayed and could reflect in FY18.
June 29, 2017 The last Materials Distribution Service (MDS) billing cycle of FY17 closes at 10:00 AM on this date. All reallocation’s need to be made before 10:00 AM on June 29, 2017.

 

Other Deadline Dates – Must be received in Administrative Services by:

June 9, 2017 All travel activities, e.g. Expense Reimbursements (E-Reimbursement), Direct Payment Requests-DPR, Payment to Individual Reports-PIR, for registrations, transportation, etc.
Transfers, direct charge invoices, and chargebacks, e.g. Transaction Transfer Requests-TTRs, Direct Payment Requests-DPRs, Payment to Individual Reports-PIRs, etc.
Blanket orders will be closed.
Salary/Payroll activities, e.g. Salary/Payroll Transfers – Direct Retros, Personnel Transaction Forms-PTF, Student Lump-Sum Payments, etc.

 

Postal Services Deadline Date:

June 16, 2017 Last date to charge postage to FY17

 

Document Services Deadline Dates:

June 15, 2017 Final meter counts on copiers are due.
June 30, 2017 Last date to charge Document Services printing work orders to FY17

 

Central Stores Deadline Dates:

June 15, 2017 Last date to charge Central Stores orders to FY17
June 19-24, 2017 Central Stores will be closed for FY17 orders in order to perform a physical stock inventory.

 

Human Resources:

Payroll Pay Period Ending
Student employees June 24, 2017
University Staff employees June 24, 2017
Unclassified employees June 30, 2017

 

June 1, 2017 Last date to notify HR of account funding source changes for FY17.

 

Please contact the following Administrative Services staff members if you have questions:

Activity Staff Member Campus Phone Ext.
Accounts Payable and Travel Michelle Highley & Nicole Richter-Smith 0837 & 1309
Budget/Expense Transfers Jennifer Borgmann 3219
Central Stores Orders Tyler Vanden Bloomer 3443
Chargebacks, TTRs and Journal Entries Mai Kar Lee 2449
Classified & Student Payroll Jodi Anthony 2070
Document Services Orders Patricia Adkins 1122
Interim Internal Audit Brenda Hallman 0410
P-Card Program and MDS Administrator Mai Kar Lee 2449
Postal Services Charges Warren Potratz 1145
Printing Orders Patricia Adkins 1122
Purchasing Brian Klinger 0317
Unclassified Payroll Brenda Rens 1412

 

Contact Us

Administrative Services
Hours: 7:45 a.m.-4:30 p.m.
Location: Dempsey 236
Phone: (920) 424-3990
Fax: (920) 424-2240